Set Minimum Security Deposit Required
Found on the Other Details tab of the booking
Pricing parameter #67 controls how the security deposit is determined:
- Manual — you enter the security deposit amount yourself.
- Cost Price — the deposit is calculated automatically based on the cost price.
- Total Hire — the deposit is calculated automatically based on the total hire amount.
⚠️ If you choose Cost Price or Total Hire, the automatically calculated deposit cannot be manually overridden.
Setting the Security Deposit Percentage
When Cost Price or Total Hire is selected for the security deposit calculation, the value entered in the Deposit field is treated as a percentage.
- Enter a percentage in the Deposit field to calculate the security deposit based on the selected value (Cost Price or Total Hire).
- Enter 0 to calculate the security deposit as 100% of the selected Cost Price or Total Hire.
Example
If the Total Hire is $1,000:
- Deposit: 20 → Security deposit: $200 (20% of $1,000)
- Deposit: 0 → Security deposit: $1,000 (100% of $1,000)
Insert field for custom templates
The standard templates are coded to print deposit information if the field is populated in the booking.
Please contact support@rentp.com for custom template modifications
Receive Deposit
From the Customer Card File, highlight the customer, then access security deposit from the Financials menu option
Enter Deposit details, then click 
and 
to post deposit.
Record method of payment
Refund Deposit
From the Customer Card File, highlight the customer, then access security deposit from the Financials menu option
Highlight the deposit you want to refund, then click 
Enter a date for the refund, then click 
Enter refund method and 
to save
The security deposit will show refunded in the grid
Deposit Audit Trail
Accessible from the Security Deposit tab,
this report shows an audit trail of security deposits, according to the scope selected
Customer Audit Trail
Show actions against all bookings entered for the customer
Operator Privileges
From Setup-->Lists-->Operators
edit the operator group and click 'customer & Vendors' tab
Parameters
Goto Setup-->Settings and Preferences-->custom viewing option and enable security deposit under 'user interface' tab
