The RentalPoint Audit Trail functionality records actions of operators throughout the system. Each entry has a date time stamp, the action being recorded and the operator that performed that action. The audit trail can be enabled or disabled via Operational Parameter #40.
To view any booking audit trail, first highlight the booking then right click on the booking-->view-->audit trail
Or use the menu icon
Once at the Audit Trail window use the icon to show the audit trail report for the selected booking.
Querying the Database for Audit Activity
For users interested in creating their own audit trail reports, all general audit trail entries are saved in tblAudit. The audit codes are saved as an integer and relate to the following actions:
0 Booking Modified
1 Booking Deleted
2 Booking Extended
3 Booking Duplicated From Archive
4 Delivery Sheet Printed
5 Invoice Printed
6 Booking Archived
7 Credit Generated
8 Booking Created
9 Converted to Booking
10 Converted to Quote
11 Quote Created
12 Settlement Discount Accepted
13 Standard Invoice Printed
14 Already Invoiced Warning
15 Cash Receipt Taken
16 Credit Reversed
17 Manual Invoice Generated
18 Long Term to Rental 7
19 Long Term to Rental 14
20 Long Term to Rental 28
21 Long Term to Rental Monthly
22 Long Term to Rental Quarterly
23 Deposit Taken
24 Deposit Refunded
25 Booking Checked Out
26 Booking Returned
27 Start Save
28 Return of Unused Equipment
29 Booking Cancelled
30 Undo Checkout
31 Resolve Discrepancies
32 Final Resolution – Removed Headings
33 Cross Rental Price/Qty Changed
34 Ship as Cross Rental, No PO
35 Ship Potential Cross Rental, No PO
36 Cross Rental Deleted
37 PO Modified
38 PO Posted
39 PO Received
40 PO Deleted
41 PO Un-received
42 PO Approved
43 PO Un-approved
44 PO Created
45 Partial Checkout
46 Final Checkout
47 Partial Return
48 Final Return
49 Booking unlocked while new cross rental being created
50 Attempt to open while already open
51 Unlock Command Issued
52 Archive PO
53 Booking Duplicated
54 Integrity Error : Item Count
55 Booking Opened from Checkout
56 Un-post PO
57 Customer Changed
58 COD Payment Changed
59 Cancelled Booking Reason
60 Booking Consolidated
61 Fully Invoiced
62 PO Closed Without Invoice
63 Booking Notes Modified in Quick Look
64 Customer Noted Modified in Quick Look
65 Printed Booking Hardcopy
66 Unattached
67 Partial Undo Checkout
68 PO Duplicated
69 Converted Deposit to Pre-payment
70 Converted Pre-Payment to Deposit
71 Job Report Printed
72 Days Using Modified
73 Entry Operator Modified
74 PO has been reviewed
75 PO review status has been reset
76 Manual Credit Generated
77 Project Invoice Generated
78 Standard Invoice Generated
79 Custom Invoice Generated
80 Booking Placed in Pull Status
81 Booking Changed from Pull to Booked Status
82 Booking saved with value exceeding customer credit limit
83 Currency Has Changed
84 PO Flagged as ‘Include on Schedule’
85 PO ‘Include on Schedule’ Removed
View all Pick, Checkout, Returns and Losses recorded against a booking from the View-->Warehouse Sessions option
First, highlight the booking on the grid, then follow the options below
Alternatively, access the same option from the right click menu
Items will show under the tabs below based on their current status in relation the the booking being viewed. That is, if an item was picked, then checked out and later returned, it will only show up under the 'Returned' column, since that is its current status of the item against this booking.
Click the sort arrows to the left of any column header to sort by that header
The items below have been returned to WOWAUD00002
While items are still checked out to booking SOUNDB00004
Items are picked for SOUNDB00005