Multi-Stage Invoices are used when a customer is billed in multiple stages rather than receiving a single invoice. For example, a customer may be invoiced for 50% of the total amount when the order is placed and the remaining 50% upon delivery.
Note: This functionality is controlled by parameter settings in RentalPoint. For information on enabling and configuring Multi-Stage Invoices, refer to the Multi-Stage Invoice Setup section below.
Adding an Invoice Stage
Open the booking to the payments tab, then follow the instructions below
Choose to calculate each invoice stage by amount or percentage, then click NEW to add a stage
Complete the stage information and save
Continue adding stages until the full amount of the booking has been accounted for
Once the stages have been added they will display in the booking
Invoice a Booking Stage
Highlight the booking, then select the print invoice option
Select your template type, usually RTF
Then check the box to the left of the stage being invoiced and click the green checkmark to proceed.
The Financials tab of the booking displays details of the invoiced stage
When the Booking Price Changes After Invoicing
If the booking price changes after one or more stages have already been invoiced, the remaining uninvoiced stages are automatically adjusted to reflect the additional amount. This ensures that the total value invoiced across all stages matches the updated booking price.
Modify an Uninvoiced Stage
First edit the payment terms
Then highlight any uninvoiced line to make the necessary changes
